Posted March 27, 2024

Posted May 24, 2023

Waterford Lakes HOA Annual Meeting Minutes

April 20, 2023

Attendees: 18 residents, Larry Edwards (PSG), Brandon Henton (PSG),Board Members including: Maggie Jones, Becky Hindman, Janell Miller, Anne Inman

Call to Order & Pledge of Allegiance

February 16, 2023 HOA Meeting Minutes Approved

Treasurer’s Report: Checking Account (3/31):                                          $20,834.02

General Reserve Fund Money Market Account:      $102,834.55

Committee Reports:

1. Social:    May 6th Mother’s Day Tea at The Point on the Penn downtownRSVP to                                           Janell Miller by April 25th 317-506-0758

           June 23rd TACO Bar at the clubhouse with special music RSVP to Janell Miller

                      Amish Ladies Luncheon in Rockville possibly in August. Let Janell Miller know if you                              might be interested in going.

           Community Garage Sale Dates: Friday, May 26th & Saturday, May 27th. You are                         always welcome to have a personal garage sale at any time.

   2. Architecture/Landscaping:

• Be sure to submit an Architecture/Landscaping Change Form to PSG if you are planning any projects.
• 5 more roofs will be completed this summer finishing up Lake View Court and the Clubhouse (which has a leak). In 2024 & 2025 we will do the final 8 buildings on Waterford Court to complete the project.
• 8 more buildings will have Bay Window Cedar Repair, Caulking, Power Washing and Painting. PSG is going in order of the age of the buildings. By the end of the summer, we will have completed 24 of the 54 buildings.

   3. Geese:

• Dan & Carol Gillespie through a special DNR permit have been destroying the Geese nests and eggs. So far this season they have captured a record 28 eggs. This geese depredation program, over the past 4 years, has been extremely effective in reducing the number of geese on our property. We use to have hundreds migrating between our ponds and sidewalks.

• We want to thank everyone for not feeding the birds or ducks which attracts the geese.

   4. Community Directory:

• We will be putting out an updated directory this summer.

   5. Exercise Classes:

• Come join the fun at the Clubhouse Tuesdays & Fridays from 10am to 10:45am.

New Business:

1. Board Elections: Becky Hindman and Janell Miller were elected to a new 3 year term. The officers will remain the same for 2023-2024: Maggie Jones (President), Becky Hindman (Vice President), Anne Inman (Secretary/Treasurer).
2. Mowing: Wednesday’s will be our mowing day (weather permitting) this summer to avoid trash day on Thursday.
3. Trash Collection: Many of our residents are switching to Trash Bandits out of Ladoga, IN. which serve our community on Thursdays also. Call 765-942- 5034 for more information. Their charge is $54/mo. and you can have up to six bags of trash. Trash Bandits also does junk hauling in our area. There is nothing mentioned about a recycling service on their website. If you leave a message they are good at returning calls. Waste Management has raised their fees and eventually will be requiring residents to rent and use their trash bins. Trash collection is not part of your HOA fees.

Meeting Adjourned

Respectfully Submitted,

Anne Inman, Secretary

Posted February 21, 2023

Waterford Lakes HOA 2023 Clubhouse Events, Activities and Meetings

Posted Feb 21nd, 2023

Waterford Lakes HOA Annual Budget Meeting Minutes

February 16th, 2023

Present: Larry Edwards, Brandon Henton, Maggie Jones, Becky Hindman, Dave

Richardson, Janell Miller, Anne Inman

Call to Order & Pledge of Allegiance

November Minutes Approved: November 17, 2022 Annual Budget Meeting

Treasurer’s Report:   

1. December 31, 2022 Assets: $115,217.34
2. January 31, 2023 Checking Account: $8636

                                        General Reserve : $114,489

1. We have prepaid shingles for 3 buildings @ $10,086 per building in February. We

        will complete the remainder of Lake View Court and the Clubhouse ( 5) roofs this

        year. And then finish the 8 remaining roofs on Waterford Court in 2024 & 2025 to

        complete the ten year project ($850,000). During the course of the project we have

        seen our costs increase $4,000 per building.

   4. We will paint 8 more buildings this summer in order of age of the buildings. We are

        also repairing and replacing the cedar around the bay windows as needed.

    5. A reminder that the monthly HOA dues are $180 this calendar year.

Committee Reports:

• Social Committee:

1. Garage sale scheduled for May 26th & 27th
2. Exercise Classes every Tuesday & Friday from 10:00-10:45 @ Clubhouse.
3. Come join the fun. (Anne Inman instructor)
4. County Tox Away Days April 8th @ Brownsburg East Middle School

• Annual Elections: Thursday April 20th @ 6:30pm

1. Two positions up for election
2. Nominations must be submitted to Property Services Group (317-837-9860) by Friday, March 24th

• Community Directory:
  

        We will be updating the neighborhood directory this summer. Email Anne Inman any updates to            your contact information including email and emergency contacts.

Old Business: None

New Business:

1. Geese: We have received a permit for 2023 for our community to be able to

destroy eggs and nests. However, currently we have NO one willing and able to

volunteer to do goose egg depredation. We do not have the $10,000 it would require to

hire a professional. Do not feed the birds and water fowl as this will only attract more

geese. You can spray Pam on the eggs to keep them from hatching. Property Services

Group does not take care of geese issues. The nesting season runs March –June.

   2. Waste Management Trash Collection has purchased Rays Trash. At some point in the

near future, we will receive a letter forcing us to use their trash cans rather than our

own or individual bags. We realize this will upset a lot of residents. The HOA does not

hire Waste Management. You are always welcome to research other trash pickup

companies servicing Avon. Trash Bandits (765-942-5032) & Republic have been

mentioned on Nextdoor Neighbor as options. Please secure your trash bags and anchor

them down on windy days. A lot of trash is going in our ponds. Waste Management will

not pick up brush unless it fits in your can. It is $10 a truckload to dump brush at

GreenCycle in Danville @ 200 & 36.

   3. We recommend you have your dryer vents cleaned occasionally. We recommend Safe

Dryer Vents Solutions/Scott Stein (317) 430-3993. He has the equipment to tackle the

construction of our corrugated dyer venting system that runs from the front to back of

our units.

   4. PSG our property manager have contracted with Appfolio for our resident website

PORTAL. Website: www. psgcondos.com and click on Waterford Lakes. Click on the

PORTAL LOGIN to setup your account. You can access HOA documents and forms, file

Architecture Review Requests, sign up to rent the clubhouse, access minutes, and

submit maintenance requests. Take time to become familiar with the site and Portal

Login. You can download the app “Appfolio” also on your phone.

Open Forum: Discussion on trash collection and dryer vents

Meeting Adjourned

Posted Nov 22nd, 2022

Waterford Lakes HOA Annual Budget Meeting Minutes

November 17th, 2022

Call to Order & Pledge of Allegiance

August Minutes Approved: Motion by Dave Richardson and Second by Becky Hindman

Treasurer’s Report:    Checking: $14,293

                                       Money Market: $88,692

                                       Total Net Worth: $103,035

Committee Reports:

• Social Committee:

        Holiday Pitch-in and Musical Entertainment Friday, December 9th @ noon; RSVP to Janell

        Miller@ 317-506-0758 or Geri Conway @ 317-506-9344 so they can order enough chicken.                  Come enjoy some Patsy Kline and Christmas Music. Bring your favorite dish.

• Landscape & Architecture Control Committee:

1. It’s that time of year when SNOW may fall. Please remove your dog chains from the front sidewalk and yard so they do not damage the snow blowers and plows.
2. Mr. Sandavol will be doing one last MOW this week or next, weather permitting, to mulch the leaves on the ground. Flag your yard if you want your yard skipped.
3. The Board is aware that several residents have put motion activated security lights on the center of the garage. Please submit an architecture change form toPSG. Do not hardwire any lights to the exterior of the building. Only Black solarand /or battery operated lights are acceptable.
4. Residents are responsible for salting their own sidewalks. If you notice any ice dams in your gutters this winter contact PSG.

• Clubhouse Rental:
  

        There have been many reservations made for renting the clubhouse during October-

        December for family events. Get your reservations & deposit in early to PSG if you want to                      reserve a special date in 2023. Keys for the clubhouse can be obtained from Janell Miller or Anne          Inman.

Old Business: None

New Business: 2023 Annual Budget Presentation by Steve Cooper, Finance Committee

• A question was asked about purchasing the shingles in bulk again this year? The Board

plans to do this based on availability and cash flow.

• 26# Ballots/Proxies were submitted with 100% Approval of the 2023 Budget.
• Dues for 2023 will be $180/month.

Meeting Adjourned

Posted May 2nd, 2022

Waterford Lakes HOA Meeting Minutes

April 28th, 2022

Attendance: 12 residents, 4 Board members, Brandon & Larry from PSG

Call To Order & Pledge of Allegiance

March Meeting Minutes Approved

Treasurer’s Report

Checking account - $30,203.45 as of March 31, 2022

General Reserve Fund - $94,683.45 ($8120/month deposited in the Reserves)

Reminder the monthly HOA fee is $170/month

Past Due HOA Fees: $760

PSG will begin repairing cedar on the next eight buildings to be painted in 2022.

Two buildings of the 7 to receive new roofs in 2022 have been completed on Lake View Court.

Committee Reports:

Social Committee:

Friday, May 13th is our TACO BAR Lunch from noon-2pm

RSVP to Janell Miller (Call or text 317-506-0758). We have 50 reservations to

date. Get your reservation in!

COMMUNITY GARAGE SALE May 20th & 21st. Banners will be put at entrances.

See Social Calendar attached for other EVENTS.

Geese Committee:

We want to thank Dan & Carol Gillespie or resident geese bounty hunters. Each year we receive a permit to destroy the nests and eggs on our community property to reduce the population and filth they leave in their wake. To date a record 38 eggs have been destroyed. Those of you who have encountered an angry male goose know this is a scary job. A few years ago we could have over a hundred plus geese hang around our retention ponds.

Architecture/Landscape Committee:

Before making any additions or changes to your landscaping or exterior please submit an architecture & landscape change form to PSG. You can find the form on the Waterford Lakes website.

If you are looking for help with your landscaping you can hire Cody Edwards @ 317-6096.

If you need your driveways or home power washed contact Jonathan Linson @317-410-5065

If you are looking for a cleaning lady contact Mickie Amann @ 317-507-3014. References available.

The first lawn treatment went down the first week in April. This included a pre-emergent. Hold off on planting grass seed until mid-June. We each own our lots in Waterford Lakes so we are responsible for putting down our own top soil and seed. You must keep the seed moist to be successful. Filling in the bare spots is the only way to choke out the weeds.

Old Business:

The church property North of Crystal Court was sold to the Wesleyan Church. 4 acres will be carved out for the church and MI Homes is interested in the other 14 acres. The Avon Town Council has turned down the MI Homes proposed two-story attached homes development and have been told to come back with a better plan.

New Business:

Anne Inman has been re-elected for her third term on the Board. In 2023 we will have two Board

positions up for re-election. The officers will remain the same for 2022.

Maggie Jones President

Becky Hindman Vice President

Anne Inman Secretary/Treasurer

Respectfully Submitted,

Anne Inman, Secretary

Posted March 25th, 2022

Waterford Lakes HOA Meeting Minutes

Thursday, March 24th

Attendance: Larry Edwards & Brandon Henton (PSG), 5 Board members and 8 residents

1. Call To Order

2. Pledge of Allegiance

3. November Budget Meeting Minutes Approved

4. Treasurer’s Report

• Checking: $41,037
• General Reserve Fund : $76,459
• We are in a planned spend down phase until the completion of the roofing project 2015-2024. Then we will rebuild the General Reserve Fund for the future. At no time, will it drop below $50,000 so we always have emergency funds.
• Roofing Project: $60,173 was spent in February for the shingles needed to do the 7# buildings scheduled in 2022.
• Roofing Cost Per Building: Originally $13,500/building (2015) it has now increased to $17,000/building due to oil prices, labor costs and supply issues. We have now completed 35 buildings with a balance of 18 buildings to finish. Estimated total project investment $850,000 and without an assessment!
• We have painting & cedar repair work scheduled for 8 more buildings this summer at a cost of $24,000. Estimated total project cost $321,000 (2021-2026).
• Most recent home sale price $209,900 (sold by Dawn Lowden, realtor)

5. Recognition of PSG and Susan Keene who passed away in December.

6. Social Committee

a. Garage Sale May 20th & 21st

b. Coed Bingo Wednesday April 13th @ 1pm

c. Coed Euchre Wednesday April 20th @ 1pm

d. Taco Bar May 15th 12-2pm RSVP to Janell Miller 317-506-0758 (text/call)

e. Attendance at our Breakfast (36) and at the Ham & Beans Lunch (38)

7. Old Business:

• This is Geese nesting time. They get very aggressive so steer clear. Notify a Board member if you see one nesting on your property. We have a permit to destroy nests and eggs but must turn in a count to DNR.
  
• Please stay with your dogs & pickup after them immediately. Neighbors do not want to find dog poop in their yards. We have enough issues with the geese.
• The 2022 Community Directory Available $10. Contact Anne Inman 317-504-9268. The cost to produce the annual directory is $300 plus printing costs.
• Mr. Sandavol will be putting down pre-emergent to kill the crabgrass very soon. CAUTION: If you put down grass seed rope it off!

8. New Business

• Elections: Anne Inman is the only resident running for the Board so we will not need to do proxies.
• The Nehemiah Church Property owned by the Wesleyan Church is in the planning phase for a MI Homes development of 2 story, 3 bedroom attached homes. You can visit a model at another MI Homes community at Dan Jones Northfield Drive. The church plans to carve out 4 acres with the balance slated for development and enlarging the retention pond.
• On 267 by the Hendricks County Bank there is a new 4000 sq. ft. Sewing retail store going in. (quilting, sewing classes, fabric, sewing machines sales, service & instruction. The strip center by Costco will have more food establishments (Chicken Salad Chicks, Canes Chicken, Crumbles) and Swenson’s drive-in restaurant next door.

ANNOUNCEMENTS:

• Saturday, April 23rd is Heavy Trash & Shredding Day behind Ashley Furniture
• Annual Board Meeting is Thursday, April 28th @ 6:30pm at Clubhouse



9. Meeting Adjourned

Respectfully Submitted,

Anne Inman, Secretary

Posted January 20, 2022

Waterford Lakes HOA 2022 Calendar of Events

Posted January 11, 2022

Waterford Lakes HOA Bulletin

January 2022

Financial Report: We will include the year-end financial report in our next Bulletin.

As many of you know, Susan Keene passed away due to COVID the week before Christmas. We had not received the November financials prior to Susan’s passing. Property Services Group has been working extremely hard over the Holidays to transition the accounting functions. Brandon is stepping up to assume many of Susan’s roles. We have every confidence in Larry Edwards, Brandon and the PSG staff. We ask your patience during this transition. This has been a shock to them personally and professionally. Susan was very involved in our community attending all the HOA meetings and social functions. She will be greatly missed.

HOA Board of Directors Nominations:

If you would like to nominate a homeowner to run for the Board, contact PSG (317-837-9860) by March 18th . Anne Inman’s term is up for re-election. Terms are 3 years in duration. Officers are selected by the Board members.

HOA Board Meetings Moving to 4th Thursday of Month@ 6:30pm with the exception of

November:

2022 Meetings scheduled:

• Thursday, March 24th Meet the Candidate Night
• Thursday, April 28th Annual Meeting & Elections
• Thursday, August 25th
• Thursday, November 17th Annual Budget Meeting

Upcoming Social Events:

• Wednesday, January 19th 1pm Cards
• Wednesday, February 9th 1pm Bingo
• Friday, February 11th Biscuits & Gravy Breakfast*
• Wednesday, February 16th 1pm Cards
• Wednesday, March 16th 1pm Cards
• Friday, March 18th Ham & Beans Lunch*
• Wednesday, March 23rd 1pm Bingo

Community Directory:

Attached is a form to include or update your information in our Waterford Lakes Community Directory. We would especially appreciate having your email addresses. We would like to include our renter’s information as well. Return the form to: Anne Inman @ 251 Lake View Court by January 31st . We will email the updated directory to residents by March. If you would like to purchase a printed copy the cost is $10.00. We will have directories for sale at the March & April HOA Meetings.

Architecture & Landscape Change Form:

Attached is the form you should submit to Property Services Group prior to making any changes/additions to your property/unit. Projects must be approved by the Architectural Control Committee first. Allow 2 weeks for the approval process.

Waterford Lakes HOA Documents and Forms posted on our website:

Google www.psgcondos.com and click on Our Communities/Waterford Lakes. Documents include: Covenants, By Laws, Architecture & Landscaping Guidelines, Architecture & Landscape Change Form, Rental Ban Amendment, ACH Payment, Clubhouse Rental Form and Guidelines.

Submitted By,

Anne Inman, Secretary

Posted November 23, 2021

Waterford Lakes HOA Annual Budget Meeting

November 18, 2021

Call to Order & Pledge of Allegiance

Treasurer’s Report: Through October 31st

Checking: $29,083.58

General Reserve Fund: $119,610.35

Amount Spent on 6 Roofs Completed YTD: $106,186.81

[All of Crystal Court, Lakeview Court & Waterford Lane completed since project

inception in 2016. Shingles are in short supply and material costs increase as oil

prices increase. $16,000 forecasted cost per building in 2022.]

Amount spent on repairing, caulking, sealing, painting 8 buildings: $21,240

Social Committee: Saturday, December 4th 2pm-4pm Holiday Bazaar, Open House & Auction

We have 8 residents exhibiting and selling their crafts for Christmas Gifts.

Communications: We will be updating the Community Directory in January.

Architecture Control: If your post light is out check the GFI switch in your garage near your breaker

box to make sure it is not tripped. Running Christmas Lights outdoors can also

trip the GFI. Running a night light on that garage plug can alert you when it is

out. This is especially important if you have a refrigerator in your garage.

New Business: Steve Cooper on the finance committee presented a PowerPoint presentation

explaining the 2022 budget. Like everything else our services are costing us

more. Cuts have been made in some areas to offset the rising cost of goods and

services. There were no questions. 100% of the 43 residents submitting their

proxy or ballot voted to approve the budget. The dues in 2022 will be

$170/month.

Meeting Adjourned.

There will be no HOA Meeting in December & January.

Posted August 23, 2021

Waterford Lakes HOA Board Meeting Minutes

August 19, 2021

Attendance: 5 Board members, Susan Keene (PSG) and 21 residents.

Call to Order & Pledge

Approved April Annual Meeting Minutes

Treasurer’s Report:

End of July financials:

• Checking -$18,956
• General Reserve Fund-$141,154
• Unpaid Dues:$2795.00

Project Xterior:

• 6# buildings painted (Crystal Ct.)
• 4# roofs completed

Committee Reports:

Social Committee:

• Men’s Breakfast 1stWednesdayof each Month @ Emmy’s 8:00am
• Ladies Lunch @ Point on the Penn downtown Sept. 9th. RSVP to Janell Miller.
• Wine & Cheese get together Saturday, September 18th 4:00-6:00pm
• Drive through Biscuits & Gravy Breakfast Friday, October 15th If you are unable to get out we will deliver breakfast to your home.
• Holiday Bazaar and Open House Saturday, December 4th 2-4pm Contact Geri Conway (317-506-9344) if you wish to have a craft table.

If you are planning to attend a social event, RSVP to -Janell Miller (317-506-0758) or Geri Conway (317-506-9344) via call or text.

Architecture Control:

A reminder to submit architecture & landscaping change forms to PSG before undertaking a project. Forms are on the website: psgcondos.com

Landscape:

We will mow Wednesday, August 25th. Mr. Sandavol is working his way through the neighborhood trimming shrubs.

Waterford Lakes asks that residents keep their yards& flower beds in good condition. If you have landscaping projects you need done, we suggest calling Aaron Morgan, K&M Landscape Service, @ 317-319-8990.

Guest Speaker:

Dawn Lowden (215 Lake View Court): owner of Community Realty (317) 414-9099 and President of the Avon Town Council. Homes are only staying on the market 1-3 days. Waterford’s average selling price per square foot is $120 compared to comparable all brick communities our age at $153/sq. ft. This is equivalent to $248,625 for a 1624 sq. ft. unit. We have a ways to go to get our property values up where they should be. Our HOA dues are on the low end of comparable communities. Dawn has been very instrumental in consistently raising our property values. Appraisers only look at the MLS listings so the homes in our community not sold by an agent hold back our property values. Dawn currently has a buyer willing to pay $214,000 for the next listing. The Nehemiah Church property bordering our north property line has been sold to a real estate company who will lease to Westlane Church. Costco is slated to open the end of October.

Old Business:

Susan Keene (Property Services Group} spoke about the national labor shortage which is affecting their company as well(down 3 full time workers). She asked that we be patient on service requests. She also mentioned roofing material costs per building have gone up about $1000 in the past 6 months. As gas prices increase so do roofing shingles since they are an oil-based product.

New Business: None

Open Forum: No comments or questions

Adjournment

Respectfully submitted,

 Anne Inman, Board Secretary

Posted June 10, 2021

Waterford Lakes HOA Board Meeting Minutes March 18th, 2021

Attendance: Larry Edwards, 4 Board Members and 5 residents

Call to Order & Pledge

November Minutes Approved

Treasurer’s Report:

SNOW REMOVAL $4910 to date

Checking Account: $35,463

General Reserve Fund: $163,810

General Reserve Plan: 7 building roofs replaced & 8 buildings to be painted in 2021

Committee Reports:

Social Committee: See calendar of events attached.

Receive HOA Bucks when attending community meetings and events. Bring your HOA Bucks to the December 4th Holiday Open House and spend them at our Crazy Auction

Geese Committee: Maggie Jones No feeding policy; geese permit for nests & eggs (See attached).

Architecture & Landscape Control: Be sure to submit to PSG a architecture/landscape change form before under taking any projects.

New Resident Orientations: Becky Hindman spoke about our first New Resident Orientation Meeting on Saturday, March 13th. This is a great opportunity for any resident to get their questions answered and receive important community documents. The next Orientation is scheduled for August 19th @ 5:30pm.

Old Business: ASAP Aquatics: Water must be over 60 degrees to treat for algae even though we may have some early algae blooms. Fountains installed over next 4-6 weeks.

New Business:

Meet the Candidates: Becky Hindman, Janell Miller, Maggie Jones, Dave Richardson are running for the four open Board positions at the April 22nd Annual Meeting.

Adjournment *********ANNUAL MEETING Thursday, April 22nd @ 6:30pm

COMMUNITY NO FEED POLICY

Every Spring and Summer we strongly remind our residents that we have a no feed policy for birds and waterfowl due to the persistence of the Canadian geese to reside in our community around our four ponds. Those walking the neighborhood and living on the ponds realize the unsanitary conditions the geese leave in their wake and how aggressive they are during nesting season. We do not need anyone falling when being chased by a male goose which has happened in the past. Bird feeders attract the ducks and geese.

Article XIV: Covenants and Restrictions state (c): “No nuisance shall be permitted and no waste shall be committed in any dwelling Unit, the Common Area or any Lot. The Board of Directors’ determination as to what is a nuisance shall be conclusive. In addition, the covenants state poultry of any kind can not be raised, bred or kept on any Lot or Common Area."

The Board has determined that geese are a nuisance and thus anything that encourages the geese to stay and breed in our community are a nuisance including feeding the ducks and birds.

A great deal of time, effort and resources are being dedicated to rid our community of the geese population including:

1. Obtaining a permit to destroy the nests and eggs;

2. Use of special chemicals around the pond banks that geese do not like;

3. Special Laser lights to herd them off the property;

4. Wire perimeter to discourage geese from accessing the pond.

We have made significant progress over the past year with these steps. We’ve gone from hundreds of geese to about 12 in just one year. We need everyone to do your part by taking down your bird feeders and not spreading food on the ground for the ducks, birds or geese.

Please call a Board member if you see any nesting activity near your unit so we can destroy the nest. Geese come back to the same pond to breed every year. By discouraging nesting we keep future generations away from our community.

If you persist in feeding the birds, ducks and consequently geese you will receive a letter and ultimately it will be turned over to our attorney. Thanks so much for your cooperation as we strive to keep a safe and sanitary community.

Posted Friday, February 19th, 2021

Waterford Lakes HOA February 2021 Bulletin

Board Elections:  If you are interested in being nominated as a candidate for the Board of Directors contact Property Services Group (317-837-9860).  Deadline to be nominated is March 15th.  Candidates running for office will be introduced at the March 18th Board Meeting 6:30pm @ Clubhouse. Election Packets will be sent out with the meeting minutes.  The Annual Meeting is April 15th @ 6:30pm. 

Snow Removal: The Board made the decision to contract Property Services Group for snow removal and salting the entrances this year.  Mr. Sandavol will continue to provide the mowing and trimming services.  With the volume of snow and drifting issues we had this past snow storm, there were inherent difficulties to be expected.  PSG had plowed the streets mid-day Monday after the first snow. Before 5am Tuesday PSG came through and cleared the sidewalks.  Town of Avon’s contractors came through and plowed the streets again early Tuesday morning. (Keep in mind the volume of snow and few places to push it, especially in the cul-de-sacs.)  Finally PSG started drive way clearing around 9am Tuesday which took most of the day.  Cars in drive ways made it difficult to clear with the risk of damaging cars.  The Fire Chief was contacted by Dawn Lowden to assess the fire hydrants covered with mounds of snow by the Town contractor..  He was out within 20 minutes. Keep in mind this was a huge snow over 24 hours and we are one of many communities wanting to be plowed. PSG’s plows were able to handle the volume of snow without breaking down which we have experienced in the past. They did have two snow blowers breakdown..  It was a difficult day for all concerned and wasn’t perfect but passable. And, we were not last on the list to be plowed. Wednesday PSG had the shovel brigade clearing around the mailboxes.

Biscuits & Gravy Carryout Breakfast: Saturday, March 20th 

RSVP to Janell Miller (317-506-0758 cell)  so she can make enough food.

Bingo: Wednesday April 14th @ 1PM Clubhouse

We have had a great turn out for Bingo the last two months. Come join the fun!

Posted Monday, November 30th, 2020

Waterford Lakes November 2020 Budget Meeting

Attendance:       5 Board Members, PSG, 7 Residents

Call to Order & Pledge of Allegiance

September Minutes Approved

Secretary’s Report:

• Beginning in 2021, the minutes and/or bulletins will be distributed the following ways to cut down on printing costs which run $1000 per year.

1. Posted on the HOA Website – google Waterford Lakes HOA,
2. Emailed to residents who have given us their email address or a family member’s email,
3. Printed copies by the Clubhouse back door, or
4. Call Anne Inman to have a copy delivered to your door.

**Call/Text Anne @ 317-504-9268 or Email @ anneinman1@hotmail.com with your information.

• An updated Waterford Lakes HOA Community Directory will be made available in early 2021 via email.  If you would like us to print a copy for you the cost is $10.

Treasurer’s Report (through the end of October):   Checking:                            $18,380.30

                                                                                            Certificate of Deposit:      $53,533.46

                                                                                            General Reserve Fund:   $89,347.63

                                                                                            YTD Income/Loss:             $3,010.18

Annual Budget Presentation and Q&A:  Steve Cooper & Anne Inman, Finance Committee

Operational Budget and General Reserve Fund Budgets unanimously approved.

• Ballots and proxies submitted:   56/ “YES”    0/””NO   Thanks for everyone’s participation.
• 2021 Monthly HOA assessment $160.00/month. Questions contact PSG @ (317) 837-9860.

Committee Reports:

1. Social Committee:           

• Christmas Open House   Saturday, December 5^th  Noon-2pm
• Pitch-in (KFC Chicken & drinks provided)                Gloves and masks will be worn by servers.
• RSVP to Janell Miller (317-506-0758) & Geri Conway (317-506-9344)
• Let them know if you would like to have the option of carryout or a meal delivered to your home.
• We will be offering BINGO at the clubhouse this winter.  If you would like to join in the fun, and socially distance, the date is January 14^th @ 1:00pm.

2. Finance Committee: 

We are planning to do the following in 2021 under the General Reserve Fund:

• Replace roofs on seven (7) additional buildings
• Do eight (8) Project Xteriors (starting with Crystal Court) including: cedar repair, power washing, sealing, caulking and painting
• Roofing (all building) materials are in very short supply and costs are escalating. We had a tough time rounding up enough shingles to finish the buildings in 2020.  We will have to be flexible in 2021.

3. Clubhouse Committee:

• Dates still available for Holiday family get-togethers. The clubhouse Christmas decorations will stay up through the month of December.
• $75 rental fee and a $50 refundable deposit.  No extra charge for setup the day before, if needed.

4. Election Committee:

• There will be several Board positions coming up for re-election at the Annual Meeting in April.  If you are interested in running for the Board, contact Anne Inman @ (317) 504-9268 or Maggie Jones @ (317) 408-9884 for more information.  Board nominations can be made to PSG @317-837-9860 by February 15th.  Officers are selected by the elected Board members.  You will have an opportunity to meet the candidates at the March 18, 2021 HOA Meeting before voting in April.  This is a great opportunity to get involved in the community.  If you would like to participate on a committee in 2021 contact Anne Inman.  We love volunteers!

5. Architecture Control Committee:

• As we repair and paint the exteriors, PSG will be removing any items that have been screwed or nailed to the cedar over the years.  The Covenants do not permit permanently anchoring things to the exterior structure.
• Take time to read the Landscape and Architecture Guidelines on the Waterford Lakes HOA website. Submit the required Architecture/Landscape form for approval prior to making any additions/changes or installing a DISH.

6. Landscape Committee:

• Mr. Sandavol has done the final mowing for 2020.  We want to thank Mr. Sandavol, his wife, and son for their commitment to keeping our community looking so good.  Every year he goes out of his way to do extra projects at no additional cost for us.  The commercial mowers are very heavy, our lots are small, and we have many obstacles to mow around, so no service is perfect. 
• We have plans to continue to enhance the entrances and shade garden in 2021.  A special thank you to everyone who contributed their time, money and talents.

7. Geese Committee:           

• The committee has attached an article explaining the importance of controlling the geese and duck population in our community.  We have made great strides this year.  We have a NO FEEDING waterfowl policy.  Bird feeders do attract the ducks and geese.

New Business:

PROJECT SMOKE ALARMS:  The Board is sponsoring a fire safety campaign to change smoke alarm batteries and/or install new smoke alarms where necessary.  Janell Miller & Becky Hindman have met with the Washington Township Fire Department to arrange replacing batteries in our community.  If you would like to have your batteries replaced, sign up with Janell Miller by December 30^th.   You must furnish your own 9 Volt batteries but the service is free.

To sign up: call/text Janell Miller @317-506-0758 or email  oldddave@aol.com by December 30th. 

Contact Mike Jackson @ 317-412-1252  if you would like him to install new smoke alarms.  The cost is $45/installation and you must purchase/provide your own smoke alarms (Lowes).

The fire department reminds us that your smoke alarms should be replaced at least every ten (10) years. Many of the residences have the original smoke alarms.                               

2021 HOA Meetings Announced @ 6:30pm in the Clubhouse

March 18^th                           Meet the Board Candidates                         

April 15^th                              Annual Meeting & Board Elections                           

August 19^th                         Guest speaker: Dawn Lowden, Community Realty & Avon Town Council VP

November 18^th                   Annual Budget Meeting & Vote

Respectfully Submitted,

Secret Santa Spreads Holiday Cheer:        A special thanks to our resident Secret Santa who has provided Christmas gifts for our residents once again.  The young neighborhood elves have placed them at your front door. 

 “Santa Claus is anyone who loves another and seeks to make them happy; who gives herself/himself by thought or word or deed in every gift they bestow” (Edwin Osgood Grover).

Posted Friday, October 16th, 2020

Waterford Lakes HOA Reserve Fund Special Meeting & Announcements September 24, 2020

Announcements:

1.     We would like to stress the importance of considering insuring your unit with the UtilityShield protection plan offered by Citizens Energy Group (888-544-4541).  It is currently $19.95 for total line protection which is added to your water bill.  We continue to have residents experience broken water lines between the water meter and the home which can be very expensive to repair. You are financially responsible for the critical lines, pipes and wires inside and under your slab. Your HO6 Homeowners Policy typically does not cover these repair situations. Discuss this with your insurance agent.

2.     Contact Anne Inman @ 317-504-9268 if you would like to hire a teenager to rake leaves or clean up your landscaping this fall.  Also, garage door magnets are available for $15/set.  If you are interested in replacing your exterior light fixtures contact Anne for the information and specifications (approx. $200 including installation).

3.     It has been extremely hot and dry this summer.  We have had to hold off on the next lawn application until we get some rain.  Our infamous weed this year is called “spurge” will be treated in this next treatment.  Unfortunately, the spurge weed drops lots of seeds and is the gift that keeps on giving!

4.     Sandavol will mow around the ponds and clean the banks up for the winter.  We have asked PSG to hold off cutting down the decorative grasses until Spring.

Upcoming Social Events:

·       Saturday, October 30^th                  Ladies Pot Luck Lunch and Recipe Exchange 

Noon-2pm @ Clubhouse

Bring a copy of your recipe to be printed.

·       Friday, November 13^th                   Ladies early 4pm dinner @ the Iron Skillet. 

Ride sharing will leave at 3pm; RSVP with Janell Miller; meal paid for in advance.

·       Saturday, December 5^th                Christmas Open House 1-3pm @ the Clubhouse

·       RSVP for social events to Janell Miller 317-506-0758 or Geri Conway 317-268-4253.

Some Financial Facts: 

·       $14,000 average cost to roof each building (54 buildings); Materials have gone up significantly and shingles are hard to buy; Plywood sheeting for the roof has gone from $18/sheet to $40/sheet

·       $1520 winterization package to pull, store and do maintenance checks on our four fountains

·       $3850 annually to treat the ponds for green algae and submersed weeds

·       $27,000 average annual cost to mow and trim the property

·       $22,000 insurance premium for our master business owner’s policy with Nationwide.

Annual Budget Meeting:                Thursday, November 19^th @ 6:30pm Clubhouse

You will be receiving the annual budget packet for review prior to the November 19^th meeting.  The annual budget will include the establishment and maintenance of a General Reserve Fund for capital expenditures and replacement/repair of Common Area and the exterior portion of the dwelling units. Homeowners will vote to adopt the annual budget presented by the Board and Finance Committee at this time. Immediately following approval, each Owner shall be given written notice of the monthly assessment for 2021.



The establishment of a General Reserve Fund was presented at the September 24^th special meeting.  Overall the importance of building our reserves; painting the exteriors; repairing gutters, privacy fence & concrete; and completing the roofing project was well received.  100% of the increase in the monthly assessment will go directly into your unit over the next five year phase.

Sincerely,

Anne Inman, Secretary

Posted Friday, October 16th, 2020

Waterford Lakes Homeowners Association Notice of Special Finance Meeting Thursday, September 24th

In 2017, the Board approved a monthly assessment increase from $125/month to $150/month to help fund the $750,000 roof replacement project. In addition, $72,000/annually was to be moved from the operating budget to the Roofing Reserve Fund.  By the end of 2020, we will have completed 28 roofs with 25 buildings and the clubhouse remaining.  However, due to increases in material costs over the past four years, the association’s original timeline for the completion of the roofing project has been extended. As promised, this project will be completed without the need for a Special Assessment.

This year the Board appointed a Finance Committee to undertake a General Reserve Study and present a detailed 10 year Reserve Plan with a Phase #1 and Phase #2.  This Reserve Study included:

·       an infrastructure assessment estimating the remaining useful life of the major physical components of the Waterford Lakes property;

·       obtaining price quotes from contractors;

·       putting together capital repair & replacement timelines and schedules; and to

·       determine how much money is necessary for the Association to adequately fund the General Reserves to meet both our immediate and future capital maintenance, repair and replacement needs as set forth in our governing documents.

The Board and Finance Committee are set to present the 10 year General Reserve Plan and fee schedule on Thursday, September 24^th.  We will have two sessions so we can better socially distance.

            6pm-7pm      Waterford Court, Lakewood Court, Lake View Court Residents

            7:30pm – 8:30pm               Crystal Court & Waterford Lane Residents

Respectfully,

Board of Directors and Finance Committee

Finance Background Information

Roofing Reserve Project

·       The amount spent on roof replacement between 2015-2020:                     $384,628

·       Average cost per roof:                                                                                                               $13,736.72

·       Equivalent to 46 months @ $150/month HOA assessment to pay for your unit’s new roof

Scheduled General Reserve Fund Capital Costs between 2021 and 2030

·       Complete roof replacement project:                                                                              $376,000 (2024)

·       Power wash, seal, caulk & paint exteriors:                                                                $154,285 (over 10 yrs.)

·       Privacy fence repair:                                                                                                                  $10,400 (phase 1)

·       Replace gutters:                                                                                                                            $66,000 (phase 2)

·       Replace clubhouse windows:                                                                                              $4,000 (phase 2)

·       Replace clubhouse flooring & upgrades:                                                                                       $12,000 (phase 2)

·       Replace two fountains:                                                                                                                              $10,000 (phase 2)

·       Repair concrete driveways, sidewalks:                                                                                          $150,000 (phase 2)

·       Replace lost common area trees (Dan Jones Rd)                                                                     $10,000 (phase 2)

·       Master Insurance Policy Deductible in reserves                                                                      ($25,000)

·       Future roof replacement in 30 years/approx. $1.5 M.    (+$30,000/yr. set aside beginning 2025)

Projected Ten Year Capital Expense:                                                                                                $792,685 + Reserves 

The Board has approved the implementation of the 10 year Reserve Plan and the following assessment increases to be put toward the General Reserve Fund:

2021                        $150/month + $10/month = $160/mo. (+$12,720 General Reserve Fund)

2022                        $150/month + $20/month = $170/mo. (+$25,400 General Reserve Fund)

2023                        $150/month + $30/month = $180/mo.  (+$38,160 General Reserve Fund)

In addition, 38% of the operating budget ($72,000) will continue to be transferred to the General Reserves annually to fund capital expenses. 

What our documents state about the replacement Reserve Fund:

Article X: Assessments   “The annual budget may include the establishment and maintenance of a replacement reserve fund for capital expenditures and replacement and repair of the Common Area and such exterior portion of the Dwelling Units as designated in this Declaration, which replacement Reserve Fund shall be used for such purposes and not for usual and ordinary repair expenses. Such replacement reserve fund for capital expenditures and replacement and repair of the Common Area and Dwelling Units shall be maintained in an interest bearing account or accounts in a bank or savings & loan association that does business in Hendricks County selected from time to time by the Board.”

Article IV: Common Area “Common Area includes all the uses designated as such on the recorded final Plat of Waterford Lakes including but not limited to the lakes, yards, gardens, driveways, sidewalks, parking areas, nature paths, and recreational area, if any, but excluding all Lots and dedicated streets.”

Article VII: Maintenance, Repairs & Replacements  “In addition to maintenance of the Common Area, the Association should provide exterior maintenance upon each Lot, which is subject to assessment hereunder as follows: paint, repair, replacement and care of roofs, gutters, downspouts and exterior building surfaces. Such exterior maintenance shall not include glass surfaces, screens and screen doors, window fixtures and other hardware, patios, and such items as the Board of Directors may designate as long as items of exception apply equally to all units.”

The Purpose of a General Reserve Fund

Annual budgets must include an amount set aside into a General Reserve Fund.  Calculated properly, this will provide the necessary funding for the Association’s long term capital repairs and replacements. The purpose of the General Reserve Fund is to project and plan for the major expenses ahead of time, so when the useful life of the infrastructure item is gone, the funds are available for capital repair and/or replacement.  This is also a mechanism for owners to pay for the use of items while they are owners.  For instance, if an owner lives in a home 15 years, and the useful life of the roof is 25 years they will have paid for fifteen years’ worth of the use toward replacement.  Without sufficient General Reserves, an association can face financial circumstances which ultimately result in greater expense to the owners and negatively impact the appearance of the community and property values.  An underfunded reserve fund leads to deferred replacement/repairs; maintenance issues grow more expensive; further straining an already inadequate reserve fund.  Buyers may shy away from a home in an older community that does not have a meaningful Reserve Fund.

The Bottom Line… Adding money to our HOA Reserves will not be popular for many of our Association members, however, everyone will benefit immediately.  The Board has the fiduciary duty to maintain the infrastructure, adequately fund the Reserves, and continue to make this a desired Community.

Posted Friday, October 16th, 2020

Waterford July 2020 Board Minutes

Attendance:    3 Board Members, 7 residents, Susan Keene & Larry Edwards

Call to Order & Pledge of Allegiance

June Minutes Q&A and Approval:     

*A resident clarified that she would like to see at least bi-monthly meetings.

Treasurer’s Report:     

 Checking Account:      $21,874           

Certificate of Deposit:  $53,209

Roofing Reserve Fund: $119,574        Total Net Worth:       $183,618

Two of the six roofs scheduled to be done this year have been completed.  A reminder that residents cannot dictate the hours the roofing contractor works.  They need to start early in the morning before the shingles get to hot by mid-day.  Hot shingles can be damaged when they are walked on. Temps get over 120 degrees on the roof.

The Finance Committee will do a power point presentation at a Special Meeting Thursday, September 24th to walk through the establishment of a General Reserve Fund; the next 5-Year General Reserve Plan; and how we will fund the General Reserve.  Stay tune for a special meeting notice at your door for times.  We will have two back-to-back meeting sessions to allow for more distancing. Masks recommended.

Committee Reports:

Social Committee:      This Saturday, July 25^th will be the Cookout from 1-3pm.  RSVP to Janell Miller (317-506-0758) or Geri Conway (317-268-4353) if you plan to attend no later than Tuesday.  Special Accommodations are being made including: Servers will wear masks and gloves; there will be a canopy outside with tables and chairs; indoor seating will only be four per table; carryout and “car hops” available; pre-package utensils, condiments and chips.  Please make a reservation by Tuesday so we have enough food available. Currently we have 50 signed up.  Please come rain or shine.

Saturday, September 12^th will be the popular Biscuits & Gravy Breakfast from 8:30am -10:30am.

Landscape & Architecture Control:  A reminder to not permanently attach anything to the exterior surfaces of your unit.  We appreciate that resident are taking the time to submit the architecture & landscaping change form for approval before starting a project.  The forms are on our website at www.psgcondos.com.  There are many considerations as to whether we mow any given week including: those who have shaded back yards, watering, units for sale, how dry it is, etc.    We will have weeks we skip most likely between now and November.  We budget $27,240 for the season. We pay approximately $12/yard to have the mowing and trimming done.  On top of that, the Sandavol’s do special projects like mowing around the ponds, edging the sidewalks, and picking up limbs & trash along the way.  Mr. Sandavol has experienced the past two years how difficult it is to find employees that will do this type of hard work. He is behind on the shrubbery trimming as a result this year. Crystal Court and Waterford Lane are completed.  Contact Anne Inman @ 317-504-9268 if you are interested in purchasing the garage door hardware ($15) or new exterior lights.

Geese Control:

The work done this spring to destroy the nests and eggs has really paid off.  Typically, during the June/July timeframe when the geese cannot fly, we have hundreds on our property.  Thanks to all the residents that are herding them away with their lasers.  The sidewalks are much cleaner this year as a result which the walkers appreciate.

Clubhouse:     

We are starting to rent the clubhouse once again.  We appreciate the care our residents are taking in cleaning up after their event.  We are sanitizing surfaces between events.  Contact Brandon at PSG if you would like to rent the facility for a family get together.

Community Directory:

Peggy Burke has updated the community directory but we have 3 more units in the process of being sold.  We will hold off distribution until these residences are closed. 

Old Business:  None

New Business:            None

Open Forum:   A resident asked about if low hanging tree limbs would be trimmed. The Board has a standing authorization for Mr. Sandavol to trim tree limbs that are too low to clear his mowers.  Another resident mentioned that the American Legion will take old flags that are worn and shredded to dispose of them properly.  A resident called to say a bag of dog waste was put in her garbage can on a Wednesday night.  It got in the bottom of her can and did not get disposed of by Rays.  All we can say is, as a dog owner do your best to be respectful.

Meeting Adjourned

Future Meetings:

Thursday, September 24^th      Special Reserve Fund Meeting 6pm & 7:30pm

Thursday, November 19^th      6:30pm            Annual Budget Meeting

Waterford Lakes HOA September 2020 Bulletin

Financial Report (through 7/31/2020):       Checking -                                       $21,784.75

                                                                             Certificate of Deposit -                 $53,291.31

                                                                             Reserve Fund Money Market -   $119,305.17

                                                                             Year-to-date Income (Loss) -       $4,600.67

Board Action: The Board approved the nominations of Becky Hindman (357 Lakewood Court) and Janell Miller (308 Lakewood Ct.) to fill the two empty Board positions left open in April.  The following are the current Board members and their terms of office:

1.     Maggie Jones, President                                 (2021)

2.     Dave Richardson, VP                                          (2021)

3.     Anne Inman, Secretary & Treasurer        (2022)

4.     Becky Hindman                                                                       

5.     Janell Miller                                                           

Upcoming Social Events at the Clubhouse:

·       Biscuits & Gravy Breakfast             Saturday, September 12^th             8:30am-10:30am              RSVP

·       Ladies Pot Luck Lunch & Recipe Exchange              Friday, October 30^th        noon-2pm                              RSVP

*Bring your favorite dish and the recipe card.

·       Christmas Open House & Bazaar                 Saturday, December 5^th   1-3pm

*Display & sell your hobbies and crafts                                    **Contact Geri Conway for Booth space.

RSVP for these social events to:                 Janell Miller       317-506-0758

                                                                        Geri Conway       317-268-4353

Fall Clean Up:     If you would like to hire a high school student to clean up your flower beds or rake leaves contact Anne Inman @ 317-504-9268 to arrange. 

Indiana Law Regarding Political/Election Signs:                    Indiana Code 32-21-13-4

·       Election signs are allowed 30 days prior to an election until 5 days after the election.

·       HOA’s can restrict the size, number and location of a sign (Waterford Lake’s Amendment to the Declaration of Covenants states that the sign should be no larger than four (4) feet square; no more than one (1) sign per candidate; displayed in the front flower bed or window. No signs maybe displayed on any Common Area.

Mailbox Flags:    Recently the badly frayed American flags on the mailboxes were picked up and disposed of at the American Legion.  The flags have been donated from time to time by residents for your enjoyment.  It is usually the individual owner’s responsibility to purchase and care for a flag on their mailbox.  However, we have about 25 more new flags donated by Linda Osborn.  If you would like a flag please call Anne Inman @ 317-504-9268.  This is not an HOA sponsored activity.

Geese Posse:      A special thank you to the geese posse who have been dispersing the geese with their laser lights this summer. Between disrupting the nests, breaking the eggs and the laser lights our geese situation is markedly improved. As a result we are enjoying a cleaner community!



Entrances:            Our entrances have looked especially nice this year thanks to all our volunteers. A special thank you to Joy Shew, Carol Gillespie, Anna Brown, Peggy Birch, Janell Miller and Geri Conway who have purchased the plantings; pulled the weeds; and carried the water to keep them looking nice. Some day we might get rid of the road signs at the entrances.

HOA Financial Meeting Thursday, September 24^th.         

Refer to your recent special meeting notice.